Office Manager

The Office Manager will support company operations by maintaining office systems and instituting an office structure that stresses responsiveness to customers and fellow partners within the branch.  S/he coordinates and supervises branch tasks that affect our core business opportunities in rental, service and sales.  They will also support and monitor branch rental standards program, manages compliance issues as well as inventory issues that affect customer orders.  This is a salaried position Monday - Friday.

• Associates Degree required, Bachelor’s degree preferred
• Ability to work in a fast-paced dynamic environment
• Minimum of 3 years construction billing experience.
• Familiarity with liens, pay applications, OCIPS and insurance certificates
• Previous inventory control experience preferred – preferably in a rental environment
• Customer Service experience
• Must have accounts receivable and collections experience
• Strong organizational skills
• Experience in rental equipment industry billing is preferred
• Self-Starter
• Must be a multi-tasker
• Bilingual is a plus
• Experience with Systematic or similar software a plus
• Proficiency with Microsoft Office required
• Occasional travel may be required for training or company meetings

• Maintain office by managing and enforcing office operations and procedures
• Assist customers and ensure their needs are met in a timely manner
• Order, review and approve of supply requisitions
• Accounts payable, including ensuring vendor invoices are processed and submitted within a set time frame
• Responsible for managing record retention, retrieval, and transfer
• Implement and maintain office systems and equipment
• Responsible for file maintenance and organization
• Enforces corporate policies and established standards and procedures
• Contributes to team effort by accomplishing related results as needed
• Accounts Receivables, including invoicing, collections, and processing customer payments
• Manage rental contracts entry into Systematic, ensuring accurate inventory data
• Manage rental returns, ensuring adjustment entries are made according to procedures
• Manage sales and work orders, ensure they are input and processed correctly
• Produce sales and rental reports per procedures as well as upon management request
• Reporting analysis and trend information based on accurate data to management
• Responsible for cycle and freight billing
• Manages all branch correspondence and mail distribution
• Administrative support for sales and operations
• Office supply inventory control
• Administrative branch HR functions
• Submit time sheets to Payroll by the assigned bi-weekly deadline
• Other duties as assigned