Field Services Administrator

JOB SUMMARY

The Field Services Administrator will support company operations by maintaining office systems and instituting an office structure that stresses responsiveness to customers and fellow partners within the branch. S/he will coordinate and monitor branch tasks that affect our core business opportunities in rental, service and sales.They will also work with our field services team to record, organize and maintain information on all labor performed in the field by our Subcontractors and our own employees. This is a salaried position Monday - Friday.

JOB DUTIES

· Assist customers and ensure their needs are met in a timely manner

· Order and receive necessary materials for field operations

· Accounts payable, ensuring vendor invoices are processed and submitted within a specific time frame

· Responsible for managing record retention, retrieval, and transfer

· Implement and maintain office systems and equipment

· Responsible for file maintenance and organization

· Enforces corporate policies and established standards and procedures

· Contributes to team effort by accomplishing related results as needed

· Accounts Receivables, including invoicing, collections, and processing customer payments

· Manage rental contracts entry into Texada, ensuring accurate inventory data

· Manage rental returns, ensuring adjustment entries are made according to procedures

· Manage sales and work orders, ensure they are input and processed correctly

· Produce sales/ rental/inventory reports per procedures as well as upon management request

· Reporting analysis and trend information based on accurate data to management

· Responsible for cycle and freight billing

· Manages all branch correspondence and mail distribution

· Administrative support for sales and operations

· Submit time sheets to Payroll by the assigned bi-weekly deadline

· Other duties as assigned

SKILLS/ QUALIFICATIONS

· High School Diploma required; Associates or Bachelor’s degree preferred

· Ability to work in a fast-paced dynamic environment

· Construction industry experience preferred

· Understands how to process liens and releases as well as schedule of values and payment applications

· Previous inventory control experience preferred – preferably in a rental environment

· Customer Service experience

· Must have accounts receivable and collections experience

· Strong organizational skills

· Experience in a construction environment a plus

· Self-Starter

· Must be a multi-tasker

· Experience with Texada Rental Software, Textura, Procore or similar software a plus

· Proficiency with Microsoft Office required